Schengen Visa Application Form

• First Name / Given Name: Enter your first name

• Date of Birth: Day – Month – Year

• Place of Birth: Enter the city or town

• Country of Birth: Enter the country

• Current Nationality: Your present nationality

• Sex: Tick male / female

• Marital Status: Select single, married, divorced, etc.

• Minors’ Details (if applicable):
    • Surname / First Name  
        • Address
• Nationality of parents or legal guardians
  

• National Identity Number: If applicable (e.g., PAN in India)

• Type of Travel Document: Ordinary passport, diplomatic passport, etc.

• Number of Travel Document: Enter passport number

• Date of Issue: When your passport was issued

• Valid Until: Passport expiry date

• Issued By: Country or government authority

• Home Address & E-Mail: Include phone number(s)

• Residence in Another Country: If yes, provide residence permit number & expiry

• Current Occupation: Your profession or student status

Schengen Visa Form – Page 2 Instructions

• Employer and Employer's Address and Telephone Number: Enter the name of your employer/company/organization as well as the establishment's address and telephone number. In the case of students, enter the name and address of the educational institution. 
• Main Purpose of the Journey: Select the relevant box depending on your purpose of visit. Eg: Visiting friends or family, Tourism, Cultural, Business etc. 

• Member State of Destination: Enter the Schengen country or countries you plan on travelling to 
• Member State of First Entry: Enter the Schengen country that is your first point of arrival 
• Number of Entries Requested: Select the relevant box depending on how often you plan on travelling back and forth between your country and the Schengen area 
• Duration of Intended Stay or Transit: Enter the number of days you plan on staying in the Schengen area 
• Schengen Visas Issued during the Past Three Years: If this is your first time then select No'. If you have previously travelled to the Schengen area in the last three years select Yes' and enter the validity date of the previous Schengen visa 

• Fingerprints Collected Previously: Select the relevant option if your fingerprints were collected when applying for a Schengen visa previously 
• Entry Permit for the Final Country of Destination: If you possess an entry permit for the final country that you plan on visiting, enter the authority it was issued by as well as the duration of its validity 
• Intended Date of Arrival in the Schengen Area: Enter the date you expect to land in the Schengen area 
• Intended Date of Departure from the Schengen Area: Enter the date you expect to leave the Schengen area 
• Surname and First Name of the Inviting Person in the Schengen States: Enter the first and last name of the person inviting you to any of the Schengen countries. If this does not apply, then enter the name of the hotel or accommodation you plan on staying at. Enter the residential address and e-mail ID of the person inviting you or the address and e-mail ID of the hotel or accommodation you will be staying at along with the relevant telephone numbers in the space immediately below  

Schengen Visa Form – Personal & Travel Details

• Details of the Contact Person in the Company: If you are applying for a business visa or are travelling on official work, then enter the name, address, telephone number and email ID of the contact person in the organization along with the telephone numbers of the company or organization. 
• Cost of Travelling and Living during the Applicant's Stay Covered: If you are covering your own travelling and living expenses, select the relevant box along with the relevant means of support such as cash, credit card etc.
• Personal Data of the Family Member who is an EU Citizen: In the spaces provided, enter your relative's last name, first name, date of birth, nationality and passport or ID number 
• Family Relationship with an EU Citizen: Select the relevant box stating your relationship with the family member you are visiting. Eg: Spouse, child etc.

• Place and Date: Enter the city you currently reside in as well as the date of filling in the form
• Signature: Sign the form, and the case of minors the parents or guardian's signatures are required

How to Apply for a Schengen Visa 

To apply for Schengen visa, you must follow the steps given below:

• Identify the type of visa you require depending on the German Embassy's or Consulate's jurisdiction, which is covered by individual locations 

• For information about the documents you must send with your application, the estimated time it will take, and the costs involved, click the location 

• When you're ready to apply, please complete the application for a short-term or long-term (national) visa 

• Before scheduling an appointment, applicants for the CSP category of long-term visas must upload their supporting documentation using the Auslandsportal Consular Services Portal 

• Please click "book an appointment" to make an appointment for the Schengen visa application (stay in Schengen for less than 90 days) and the national visa application (stay in Germany for more than 90 days) 

• You must pay your visa application fee after submitting your application. Payment can be made at the time of your appointment if you download, print, and present the application form to the Visa Application Center. Cash or a card (Visa, Rupay, and Mastercard are accepted) can be used to pay fees 

• Go to an application center for a visa 

• The status of your visa application can be monitored online. To use this service, enter your last name and the Reference Number found on the Visa Application Center's invoice or receipt 

• Once a decision has been made about your visa application, you may either pick up your passport and documents from the Visa Application Center or pay an extra cost to have your documents returned by courier. 

What Would Happen If the Proper Visa Were Not Obtained? 

Airlines are significantly penalized for carrying passengers who are not authorized to board; thus, they typically won't let you board unless you have the appropriate visa. In the unlikely event that you reach the border; you will be sent back on the next available flight rather than being accepted. Future visa applications will undoubtedly be impacted by the information placed into the Visa Information System. Serious infractions, such using fraudulent documents or lying to border guards, can result in a years-long ban from entering the entire Schengen Area. All the Schengen Area's countries are informed of these restrictions, which are difficult to remove. Although it is possible, the process of appealing if you have been banned or have received a SIS alert is fairly complicated. 

How to Download the Schengen Visa Application Form? 

To begin your Schengen Visa application process, you must first download and correctly fill out the official visa form. Follow these simple steps: 

• Visit the official VFS Global India website or the Embassy/Consulate website of the Schengen country you are applying to 

• Look for the section or link titled “Visa Application Form – Schengen” 

• Select your preferred language to download the form 

• If available, you can fill the form online, then download it as a PDF 

• Print the form and sign it by hand, digital signatures are not accepted 

• Make sure the form is complete and accurate  (incomplete or unsigned forms will be rejected during submission) 

Documents Required to Apply for Schengen Visa 

To apply for a Schengen visa, you must submit the following documents: 

• Your passport (valid for at least three months after the date you intend to leave the Schengen area and issued within the last ten years) 

• Your resident card (if applicable) and/or residency permit 

• A properly filled out and signed application for a Schengen visa (which AXA can also assist you with) 

• Two current passport-sized photos (AXA can also provide you with information on the photo requirements for Schengen visas); 

• Schengen Travel Insurance (IMPORTANT NOTE: In addition to being required, travel insurance must fulfill a number of requirements in order for your visa application to be approved; thankfully, AXA's does, but more on that below!) 

• Your schedule 

• Evidence of adequate funds (if appropriate) 

• Evidence indicating the trip's purpose, such as an invitation letter (if relevant) 

• Evidence of accommodations (if any) 

• Evidence of professional and socioeconomic stability (if appropriate) 

Common Mistakes to Avoid on the Schengen Visa Form 

• Mismatch with official documents: Ensure names, dates, passport numbers match exactly. 

• Blank or outdated forms: Don’t leave fields empty unless instructed or use old versions. 

• Inconsistent travel details: Align dates, entries, and itinerary with bookings.  

• Missing signature or printed bar-code: Form must be signed and have the barcode sheet from the website. 

How to Complete the Application for a Schengen Visa 

There are three ways to fill out the form:

• Online portals: Applicants can fill out the form online and print the resulting PDF in several states, including Germany, France, Italy, and Latvia 

• Fillable PDF: Before printing, you can enter your information into the official PDF 

• By hand: The form must be filled out completely in black or blue ink when online facilities are unavailable. 

Purpose of the Visa Information System (VIS) Data Collection 

Every application is kept in the Visa Information System (VIS), an EU-wide database that supports border inspections, avoids repeated applications (sometimes known as "visa shopping"), and validates identity. Regulation (EU) 2021/1134 states that personal information, including identity, travel documents, fingerprints, and photos, is kept for a maximum of five years and may be reviewed by border guards and consulates to guarantee security. 

Schengen Visa Form – Declaration & Signature

At the bottom of this page enter the city you reside in and the date of filling in the form along with your signature. In the case of minors the parents or guardian's signatures are required. 

Thus, you can apply for a Schengen Visa by filling the above-mentioned information.